PRIVACY POLICY

TrueYou Headshots

Effective Date: May 1, 2025

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1. Introduction

TrueYou Headshots is committed to protecting your privacy. This Privacy Policy outlines the types of personal information collected, how it is used, stored, and shared, and your rights regarding your data. By using our services, you agree to the terms outlined in this policy.

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2. Information We Collect

We may collect the following types of personal information:

• Contact Information: Name, email address, phone number, and mailing address.

• Booking Information: Details provided in contact forms, such as preferred session date, photography preferences, and session-specific requirements.

• Payment Information: Billing details and payment transaction data (processed securely through third-party payment processors; we do not store payment details).

• Technical Data: IP addresses, browser types, and interactions with our website, collected via cookies and analytics tools.

• Photo Licensing Agreements: Information related to usage rights and client consent for promotional use of images.​

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3. How We Use Your Information

We use the collected information for the following purposes:

• To process bookings and deliver photography services.

• To communicate with clients regarding their sessions, payments, and inquiries.

• To improve our website, services, and client experience through analytics and feedback.

• To comply with legal obligations and prevent fraudulent activities.

• To market our services if consent is provided, including showcasing client photos with permission.​

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4. Contact Forms

Clients must complete a contact form before booking a session. This form gathers essential details required to provide photography services, including:

• Name and preferred method of contact.

• Specific session details and expectations.

• Agreement to the "Privacy Policy" and the "Terms of Service" will be required to complete the Headshot Photo Agreement.

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5. Cookies & Tracking Technologies

Our website may use cookies to enhance user experience and gather analytical data. Users can manage cookie settings through their browser preferences. Cookies help us:

• Understand website traffic and client interaction patterns.

• Remember client preferences for future visits.

• Improve website functionality and user experience.​

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6. Third-Party Embedded Content

Articles or other content on the TrueYou Headshots website may include embedded content (e.g., videos, images, or external articles). Embedded content behaves as if the user visited the originating website, which may collect data, use cookies, or monitor interactions. We are not responsible for third-party data practices.

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7. Analytics

We use third-party analytics tools, such as Google Analytics, to collect anonymized data about website visits and interactions. This helps us improve our services and website performance. Clients can opt out of Google Analytics tracking through browser settings or plugins.

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8. How Information May Be Shared

We do not sell or rent client data. However, information may be shared in the following circumstances:

• With Service Providers: Third-party vendors assisting with payment processing, analytics, or website hosting.

• With Legal Authorities: If required by law, legal process, or to protect our rights.

• With Client Consent: When permission is given to feature photos for marketing or promotional purposes.

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9. Photo Licensing & Client Rights

Clients retain limited usage rights for personal and professional purposes as outlined in our Terms of Service. TrueYou Headshots retains copyright ownership and reserves the right to use images for promotional and portfolio purposes unless the client submits a written request for privacy.

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10. Data Retention & Security

• Personal data is stored securely and retained only for as long as necessary to fulfill service agreements, legal requirements, and business operations.

• Photography session data, including images, is retained for 30 days post-delivery, after which retrieval may incur additional fees.

• Secure measures, including encryption and password protection, are in place to safeguard client data.

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11. Your Rights & Choices

Clients have the right to:

• Request access to their personal data.

• Request correction or deletion of their data.

• Opt-out of marketing communications.

• Restrict or object to data processing in certain circumstances.

Requests regarding data access, corrections, or deletions can be made to: chris@trueyouheadshots.com

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​12. Changes to This Privacy Policy

TrueYou Headshots reserves the right to update this Privacy Policy at any time. Any significant changes will be communicated to clients via email or website updates. Continued use of our services constitutes acceptance of the revised policy.

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For any questions, please contact:  chris@trueyouheadshots.com

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Thank you for choosing TrueYou Headshots!